Reconcile Square and Your Bank Account in Minutes, Not Hours
Adaptive pulls data from Square and your bank via Plaid, matches transactions to deposits automatically, flags anything that does not add up, and produces a clean reconciliation report.
adaptiveThat's a perfect use case. Let me connect to your Square account and your bank through Plaid so I can pull both sides automatically.
Square connected
Main St Bakery · daily transaction access
Done. I've linked your Chase account through Plaid and matched the last 30 days of Square payouts to bank deposits. Three deposits had discrepancies — all were processing fee deductions, which I've itemized for you.
Plaid — Chase Business Checking linked
30 days matched · 3 fee discrepancies flagged
Set up. Every Monday morning, I'll reconcile the prior week's Square payouts against your bank deposits, flag any discrepancies, and update a Google Sheet with the full reconciliation log. You'll get an email if anything doesn't match.
Google Sheets — Reconciliation Report
Weekly on Mondays · auto-flagged discrepancies
How to set up automated payment reconciliation
Connect Square and your bank
Link your Square POS account and your business bank account through Plaid. Both connections happen in a few clicks.
Define your reconciliation schedule
Tell Adaptive how often to run — "reconcile every Monday" or "check daily." It runs automatically on your schedule.
Review matched transactions
Adaptive matches Square payouts to bank deposits and flags anything that does not add up. You review the flagged items.
Get accountant-ready reports
A Google Sheet is updated after every reconciliation with matched transactions, fee breakdowns, and discrepancy notes.
Complete payment reconciliation, automated
Automatic transaction matching
Square payouts are matched to bank deposits by date and amount, with fee deductions accounted for automatically.
Fee breakdown tracking
See exactly how much Square charged in processing fees for each payout period. No more guessing why deposits are lower than expected.
Discrepancy detection
When a deposit does not match the expected payout amount, Adaptive flags it and identifies the likely cause — refunds, chargebacks, or fee adjustments.
Scheduled reconciliation
Runs daily, weekly, or monthly on your schedule. You never have to remember to do it.
Google Sheets reports
Clean, organized reconciliation logs in a shareable Google Sheet — ready for your accountant or bookkeeper.
Historical backfill
Adaptive can reconcile past months of data when you first connect, so you start with a complete picture.
Frequently asked questions
Common questions about square-to-bank payment reconciliation.
Square deducts processing fees and batches transactions before depositing. The deposit amount is your net sales minus fees, often covering multiple days. Adaptive breaks this down automatically — matching each deposit to the underlying transactions and showing the exact fee deduction.
Adaptive connects to both your POS system and your bank account, pulls transaction data from both sides, and matches payouts to deposits automatically. It accounts for fees, refunds, and batching delays. Any discrepancy is flagged with an explanation.
Adaptive pulls fee data directly from Square and breaks it down per payout period. You see exactly how much was deducted in processing fees, whether any chargebacks occurred, and what the net deposit should be — all in a Google Sheet updated automatically.
Yes. Adaptive reconciles your Square transactions with your bank deposits, categorizes fees and refunds, and produces accountant-ready reports in Google Sheets — on a schedule you set. It replaces hours of manual cross-referencing every week.
About 10 minutes. You connect your Square account and your bank through Plaid, tell Adaptive how often to reconcile, and it handles the rest. It can also backfill historical data so you start with a complete reconciliation history.
Ready to try it?
Describe what you need in plain English. Adaptive builds it for you in minutes — no code, no consultants, no waiting.
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