Automate Your Monthly Bookkeeping from Start to Finish
Compile your monthly financial package automatically u2014 categorized expenses, revenue summaries, transaction logs, and reconciliation checks u2014 so your books are closed in hours instead of days.
adaptiveYes. I'll connect to your Gmail for invoice data and set up API connections to pull transaction data from your other sources. Then I'll build a monthly workflow that categorizes, reconciles, and compiles everything automatically.
Monthly Bookkeeping Workflow
Gmail + API connections configured
Done. I've mapped your expense categories to your chart of accounts and set up revenue classification rules. On the 1st of each month, you'll get a spreadsheet with categorized expenses, revenue broken down by type, and a reconciliation summary with any discrepancies flagged.
Monthly Package Configured
Expenses, revenue, reconciliation — auto-generated
Any unmatched transactions, duplicate entries, or amounts that deviate significantly from historical patterns get flagged in an exception report at the top of your monthly package. You review and resolve those before finalizing — usually takes 15–20 minutes instead of hours of manual hunting.
How to set up monthly bookkeeping automation in Adaptive
Connect your data sources
Link Gmail for invoice collection and set up API connections to your bank, payment processors, and any other financial data sources. Adaptive pulls transaction data from all of them.
Map your chart of accounts
Define your expense categories and revenue classifications. Map vendors, transaction types, and keywords to the right accounts so categorization is consistent every month.
Configure your monthly package format
Specify what your output should look like — which sheets, which columns, how revenue should be broken down, and what reconciliation checks to run.
Run your first month and refine
Adaptive processes last month's data as a test. Review the output with your accountant, adjust any categorization rules, and approve the format. Future months run automatically.
What Adaptive automates in your monthly close
Multi-source data consolidation
Pull transactions from Gmail invoices, bank APIs, Stripe, PayPal, and other sources into one unified dataset — no manual downloads or imports.
Chart-of-accounts categorization
Every expense is categorized against your actual chart of accounts using vendor rules and transaction analysis. Categories stay consistent month over month.
Revenue classification
Revenue is automatically split by type — recurring subscriptions, one-time sales, project income — with support for partial payments and refunds.
Automated reconciliation checks
Bank statement totals are cross-referenced against categorized transactions. Discrepancies and unmatched entries are flagged in the exception report.
Exception reporting
Unusual amounts, duplicate entries, missing invoices, and unmatched transactions are surfaced at the top of your monthly package so nothing gets buried.
Accountant-ready output
The final spreadsheet is formatted exactly how your accountant needs it — with tabs for expenses, revenue, reconciliation, and exceptions. Ready for review, not reformatting.
Frequently asked questions
Common questions about monthly bookkeeping automation.
Most businesses get their first automated monthly package within a day. The initial setup involves connecting your data sources and mapping your chart of accounts. After your first month runs, you typically spend 30 minutes refining categorization rules, and then it runs hands-off.
Yes. You can set up separate workflows for each entity with their own chart of accounts and output formats, or consolidate everything into one package with entity-level breakdowns.
You can update your chart of accounts and categorization rules at any time in plain English. Changes apply going forward, and you can optionally re-run a previous month with updated rules if needed.
Uncategorized transactions are placed in an "Uncategorized" bucket and included in the exception report. You review and assign them manually, and Adaptive learns from your decisions for next time.
Yes. You configure the accounting method during setup. For accrual basis, Adaptive tracks invoice dates and payment dates separately. For cash basis, it uses the transaction date from your bank feed.
The monthly package is generated as a Google Sheets file or can be emailed as an attachment. You can share the sheet directly with your accountant, or have Adaptive email them the package automatically on the 1st of each month.
Ready to try it?
Describe what you need in plain English. Adaptive builds it for you in minutes — no code, no consultants, no waiting.
Get started
